[Closed] Call for 2025A Measurement Service (Reg.)

Japan Synchrotron Radiation Research Institute (JASRI) is inviting Measurement Service proposals in the 2025A period (April 2025 to July 2025 (tentative)) on a regular call basis, three times, in addition to the proposals applicable on a rolling basis. The research period for each call is scheduled as follows:
– The first period, from early April to late April
– The second period, from mid-May to late June
– The third period, from late June to late July
Please apply according to the following instructions. Also, please refer to the “Call for 2025A SPring-8 Research Proposals” for general information. For Calls for Measurement Service Proposals on a rolling basis (Time-Designated Proposals), please refer to “Call for Measurement Service (Time-Designated).”

Contents

1. Service Overview

The Japan Synchrotron Radiation Research Institute (JASRI) provides the measurement service to perform several basic measurements at SPring-8. Users can send their own samples to SPring-8 for the measurements. This program is designed to provide easy accessibility to companies and research organizations that do not have sufficient resources. This proposal type is for proprietary use, and the obtained results and the patent rights based on those results may be used exclusively by the applicant.

The Measurement Service Proposal is subject to a proprietary beamtime fee and user fee applicable. (See 4. Fees)

2. Research Period and Beamlines

2.1 Research Period

The turnaround time will be assigned during the following period, depending on the research term applied.
　- The 1st period: from early April to late April
　- The 2nd period: from mid-May to late June
　- The 3rd period: from late June to late July

2.2 Beamlines

3．Sample Preparation

3.1 Measurement Samples and Measurement Conditions

NOTE: Unacceptable Sample

The following samples are not accepted:
a) Biological samples (e.g. animals, plants, and microorganisms)
b) “Level 4” chemicals defined by JASRI (i.e. substances requiring the approval of the competent authority)
– Specific substances regulated by the “Law on the Prohibition of Chemical Weapons and the Regulation of Specific Chemicals”
– Narcotic and psychotropic drugs regulated by the “Narcotics and Psychotropics Control Law”
– Stimulant drugs and ingredients of stimulant drugs regulated by “Stimulant Drug Control Law”
– Hemp and hemp products regulated by the “Cannabis Control Law”
– Opium, poppy or poppy straw regulated by the “Opium Law”
– Scheduled drugs by the “Pharmaceutical Affairs Law”
– Specified poisonous substances regulated by the “Poisonous and Deleterious Substances Control Law”
– Substances for which manufacturing is prohibited under the “Industrial Safety and Health Law”

3.2 Preparation / Shipment

Please make sure that the samples are properly prepared and have been made suitable for each measurement before the shipping. If you have question about preparation of the samples, please contact the staff (See 8.1 Application/Inquiries about Service and Samples). Please make sure to send your sample to 10.3 Sample Shipping Address.

Important: To ship the samples from outside Japan, you need to be aware of regulations covering international shipping of chemicals. Please note that you need to go through all steps (e.g. paperwork, customs procedures, etc.) required for entry of the samples to Japan at User’s responsibility and expense.

Sample preparation for XAFS will be available from 2025A (chargeable). Please consult the beamline scientist if you wish to use this service before submitting applications.

3.3 Time Unit for Use

The basic unit is one hour, but for hard X-ray photoelectron spectroscopy, the minimum is four hours.

4. Fees

The fee is calculated by multiplying the sum of 4.1 and 4.2 below by the beamtime and will be invoiced after the measurements. Beamtime is determined by discussion with the staff in accordance with the procedures described in the application procedure below. Quotations are not issued. (Reference: “SPring-8 User Fees“)

4.1 Beamtime Fee

4.2 User Fees

• A variable fee will be calculated and added in accordance with the amount of liquid helium / sample preparation service actually used.

5. Proposal Application Procedures

5.1 Submission of Inquiry Form

Please enter proposal details and submit the following inquiry (Google Form), which is required for discussion with the staff about technical feasibility and schedule availability. If the Google Form is not available, please fill out Word file and send it to “10. Contacts” JASRI Users Office.

5.2 Preliminary Arrangements

Upon receipt of the inquiry form, JASRI Measurement Service staff will contact and discuss measurement details with users. After the discussions, the staff will send user the “Service Confirmation Form (Form MX-B)” for online submission (See 5.3 Online Proposal Submission).

5.3 Online Proposal Submission

Upon receipt of the “Service Confirmation Form (Form MX-B),” please submit your proposal application online from the User Information Website (UI site). Before starting the application process, please read the “Call for 2025A SPring-8 Research Proposals -Overview-.”

♦ SPring-8 User Information Web Site http://user.spring8.or.jp/
Login > Create and Edit Proposal Application Form > New > “Measurement Service Proposal”

NOTE: Please select “2025A-I,” “2025A-II,” or “2025A-III” in the “Application Period” field in the online application form.

Upon successful online proposal submission, you will receive a confirmation email with the proposal application number attached to it. Please provide the application number and all other information on the “SPring-8 Measurement Service Agreement,” have the person responsible for the payment of fees date and sign the Agreement, and then submit it (PDF Form) at User Information Website (UI site).

To submit the document, visit the webpage below and click the “Agreement” button for the submitted proposal and upload the PDF file. If there is any problem with uploading a file, please send the PDF file by email to the Users Office (see 10.2 Inquiries about Online Procedures).
♦ User Information Website (UI site) › My Page Login › Create and Edit Proposal Application › Submitted Proposals

6. Submission Deadline for Online Proposals

The timeline for the proposal submission process for the first period of 2025A is as follows.

To avoid last-minute technical problems and possible network congestion caused by heavy online traffic, you are strongly encouraged to complete and submit your application well in advance of the deadline. If you have trouble completing/submitting your application online, please contact the SPring-8 Users Office (see 10.2 Contact)  before the deadline.

7. Review Criteria

Only safety of experiment and ethics (e.g., exclusively for peaceful purposes) will be considered. Technical feasibility of experiment are not reviewed (already recognized through the consultation process with JASRI staffs). Scientific and technical value and the degree of expectation to produce results are not reviewed.

<Important Notice>
If your samples are poisonous or hazardous materials regulated and not permitted to send by the law, it may be possible that you must carry your samples into/out the SPring-8 by yourself.

8. Notification of Review Results

An official approval notification will be available on “My Page” in early February 2025.

9. Others

9.1 Document Submission

After the safety of the samples is verified, the Users Office will request you to submit the following documents:

a. Application Form for SPring-8 Facilities
– If you wish to attend the measurement sessions
Contact and consult with the JASRI staff in advance and submit the “Application Form for SPring-8 Facilities online from the UI site (Documents > Online Submission) at least 10 days before visiting SPring-8. On the form, please provide the expected receive/return dates of user card and dosimeter and the expected Guest House check-in/check-out dates.
– If you are not going to attend the measurement sessions
Select “absence” for Visit Kind, and provide the scheduled date/time of measurements specified on Form MX-B for SPring-8 User Card and dosimeter of Measurement Service.

b. Radiation Worker registration Form (Form5-1)
If you wish to attend the measurement sessions, please submit this Form 5-1 at least 10 days prior to your visit. For further details, please contact the JASRI staff.

c. List of Samples, Reagents, etc.
After submitting the “Application Form for SPring-8 Facilities,” please also submit the “List of Samples, Reagents, etc.” online from the UI site. Note that the link to this form is not displayed until after the “Application Form for SPring-8 Facilities” has been submitted.

9.2 Post-Implementation Processes

The measurement data and the measurement report will be sent to you. The data will be delivered in electronic format. After checking the data and report, please submit the “Beamtime Report” online from the UI site. Please note that the analysis of the measurement data is not part of our service. For information about analysis software and/or analytical methods, please contact the JASRI staff (see 8.1 Application/Inquiries about Service and Samples).

Please submit Notification of Completion of Beamtime from My Page after you confirmed the measurement data and the measurement report.

Samples will be returned to users after the measurement sessions. For users who did not attend the sessions, the JASRI staff will send back the samples at users’ cost.

The results obtained through the service (measurement data) belong to your organization.

Following the measurement report, data and samples, the invoice will be sent to you. Please make sure that your organization makes payment of the fees (See 4. Fees)  within 60 days of the invoice date.

9.3 The Deadlines of Proposal Application Submission for Each Period

Proposal submission deadlines for each period are as follows. Please submit your inquiry form at least two weeks before the deadline.

10．Contacts

10.1 Application/Inquiries about Service and Samples

10.2 Inquiries about Online Procedures

10.3 Sample Shipping Address
　　1-1-1 Kouto, Sayo-cho, Sayo-gun Hyogo 679-5198 JAPAN
　　Japan Synchrotron Radiation Research Institute (JASRI)
　　**Measurement Service (proposal number), SPring-8 Users Office
　　　　e.g. XAFS Measurement Service (2022B1234)
　NOTE : For details, please click here.