User Procedures for 2024B Beamtime

When you come to conduct your research proposal at SPring-8, the following procedures are required. Please be sure to clear them all before arrival.

1. Registration procedure for radiation workers (Form 5-1)　*For All Users
   For the procedures for registration, change, cancellation, etc., of radiation workers at SPring-8 and SACLA, please access the Riken Harima Safety Center, click “Procedures for Registration for Radiation Worker,” fill in the required information, and submit it at least 10 days before your first visit in each fiscal year. As for the applicant type, select “SPring-8/SACLA user” and fill in the required fields. *If you belong to RIKEN/Harima (RIKEN visiting scientists, RIKEN external users, etc.), please confirm the applicant type to the RIKEN SPring-8 Center. You must sign up and create the page to submit Form 5-1 online. Please refer to the Q&A.
2. Other procedures *For Project Leaders
   For required documents, please access this webpage.
3. Other information *For All Users
   
   • Declaration for Security Export Control
     Please respond to the declaration for Security Export Control on the Google Form link after logging in to MY PAGE. (required each fiscal year)
   • E-learning System for Radiation Safety Training Session
     Users must attend a Radiation Safety Training Session before the first visit in each fiscal year. Instructions on taking the course will be announced by e-mail after submitting Form 5-1.
   • Location of check-in at SPring-8
     Please visit the North Building in the SPring-8/SACLA campus.
   • Payment system at on-site Cafeteria
     The payment is only available by transportation ICC. *Cash, credit card, and traveler’s checks are all unacceptable. Please don’t forget to prepare transportation ICC before your visit to SPring-8.
   • Guide for Shipping/Delivery

NOTE

Changes from FY2024
It has been optional to bring your personal dosimeter from FY2024. A certificate is acceptable by a Responsible Person of Labor Management (such as a manager of the labor-management division) instead of a Radiation Protection Supervisor. Please see the details here.
When cargo is to be returned overseas, it is necessary to submit an Air Waybill and Invoice for the returned cargo before arrival to the SPring-8. We appreciate your cooperation in the proper export clearance processing by Japanese customs and for security export control under the Foreign Exchange and Foreign Trade Act. Please see the details here.

Basic Policy for Public Experiment Data Systems and Public Experiment Networks at SPring–8/SACLA
When using the SPring-8/SACLA public experimental data system and public experimental network, it is necessary to agree to and comply with the basic policies, rules, regulations, guidelines, and policies. Since the project leaders agreed to the “Rules for Users” when submitting their proposals, no further action is needed except carefully reading the regulations, etc, once again. Project members are subject to the same rules, as well as the project leaders.
The bylaws were stipulated on July 26 and will go into effect from January 20, 2025.

For any inquiries, please contact below: