Documents and Procedures

Radiation Worker Application Form For All Users
Radiation Termination Form (Of applicable)

All SPring-8/SACLA users are required to be registered as radiation workers at RIKEN Harima Campus on a fiscal year basis (from April 1 to March 31 of the following year). Please note that you are not permitted to carry out experiments at SPring-8/SACLA unless registered as a SPring-8/SACLA radiation worker.
From March 2019, the e-learning system has been started for the Radiation Safety Training. For more details about e-learning system, please click here.

To complete your registration, you must submit this Radiation Worker Application Form by posting at least 10 days before your visit and we receive the form and if there is no flaw information in your application, you will receive an email on RIKEN Harima Radiation Safety Training (required by the Japanese law.) Then after your first visit you will be finally registered as the radiation worker.

Once registered, submission of this form is not required for return visits within the same fiscal year. If your affiliation is changed during the fiscal year, you are required to terminate the registration and re-register; please submit a “Registration Termination Form” and a new Radiation Worker Application Form without delay.

[How to apply for the form]
Go to the following Website (Registration of Radiation Worker), complete the form with all the necessary information and appropriate signatures and date, then submit it to “SPring-8/SACLA Users Office” by postal service ( Not accept PDF copy of the form. ) at least 10 days before your visit to SPring-8/SACLA.

Registration of Radiation Worker* : https://harimariken01.spring8.or.jp/english/workers_reg_select.php
* Select “Visitors or others not affiliated with RIKEN”.

Please refer to the Frequently Asked Questions (FAQ).

[!! IMPORTANT NOTE !!]
Radiation Worker Application Form must be submitted by 10 days prior to your visit. If it is not in time for the deadline, you are not allowed to enter the radiation controlled area on the expected date. Before you send out your Radiation Worker Application Form, please be sure to check the following points carefully.

  • 3 supervisor’s signatures (one on upper right and two on bottom)
  • Your signature and date (on middle of form)
  • The signatures must be handwriting(autograph) after PDF file is “printed out”.
    Electric signature is not acceptable.
    Application Form sample : http://user.spring8.or.jp/ui/wp-content/uploads/RW_sample_e.pdf
  • Submit the original form with the signatures. We will not accept a scan or photocopy.
  • If your home organization is in Japan, please place the seal on three columns of 印/職印. Signature is Not acceptable.

Signature of Radiation Protection Supervisor
Obtain the signature of your radiation protection supervisor*, who is responsible for managing and ensuring records of your radiation dose history, radiation safety training sessions and medical examinations for radiation workers, and check the appropriate box.
*A radiation protection supervisor must have a suitable qualification and be designated by your home organization.

Contact
◇ Submission & Questions
SPring-8/SACLA Users Office, JASRI
Address : 1-1-1 Kouto, Sayo-cho, Sayo-gun, Hyogo 679-5198 JAPAN
email : uoffice@spring8.or.jp

◇ Questions regarding Information Required on Radiation Worker Application Form
Front desk of the radiation control office at the Safety Center.
email: radiationsafety@spring8.or.jp

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E-learning system for radiation safety training course (from March 2019)

(1) Submit the original Radiation Worker Application Form (Form 5-1) *1

  • Complete Form 5-1 and send the original to SPring-8/SACLA Users Office.
  • The information about the user who will take the training course is registered on the SPring-8/SACLA radiation safety training management system.

(2) Invitation to radiation safety training course via the e-learning system (e-mail)

  • RIKEN Harima Safety Center will send an e-mail message to the address written on Form 5-1.
  • Access the URL given in the e-mail message to take the course.
  • The password to access the URL is the Receipt No. written on Form 5-1.

(3) Take the radiation safety training course via the e-learning system

  • Refer to *2 for computer system requirements.
  • After taking the radiation safety training course, the completion of the course is registered on the SPring-8/SACLA radiation safety training management system.

(4) Visit SPring-8/SACLA to carry out experiment

  • Visit the SPring-8/SACLA Users Office (or Radiation Control Office) of the first floor of North Building(visit the Guard House after 7:30pm.)
  • You will be given a user card and a dosimeter at the desk.
  • If you completed the radiation safety training course via the e-learning system, you will be exempt from the on-site radiation safety training course at SPring-8/SACLA.

  *(For first-time Users in each FY) If you wish to receive your usercard and dosimeter after 7:30pm, you need to complete the e-learning course by 8:00am on that day.

*1 Notes

  • To take the radiation safety training course via the e-learning system, the original (not a copy) of the Radiation Worker Application Form (Form 5-1) must be submitted.
  • If Form 5-1 is incomplete, you will not be qualified to take the radiation safety training course via the e-learning system.
  • In this case, attend the radiation safety training course on site when you visit SPring-8/SACLA.
*2 System requirements
OS Windows 7, 8, 8.1, or 10
Mac OS X v10 or later
Browser Windows Internet Explorer (IE) IE9, IE10, IE11, Firefox (FF) 36 or later
Mac FF36 or later, Safari 5 or later
Plug in Flash Player latest version (10.3 or later)

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List of Carry-In Items: Form 8 (project leader)

When you need to bring in large experimental instruments for your experiments at SPring-8/SACLA, please log in to My Page and submit online a “List of Carry-In Items” (Form 8) at least 10 days before the items’ arrival at SPring-8/SACLA. Note that users are not permitted to bring in any dangerous or regulated items that may pose potential safety hazards.

Note: Before submitting the “List of Carry-In Items”, you must submit an “Application Form for SPring-8/SACLA Facilities” (Form 10). Please notify the SPring-8/SACLA Users Office of any changes via e-mail if you need to modify any details after submitting your “List of Carry-In Items”.

Door-to-door delivery

When you send your instruments to SPring-8/SACLA via delivery service, please arrange to receive these items yourself. Alternatively, if you are unable to receive them personally, you may send them in care of the SPring-8/SACLA Users Office of JASRI. In this case, please write your name and Beamline Number on the mailing label as follows.

Attn.: Name (of the user receiving the package), Beamline Number,
         c/o SPring-8/SACLA Users Office, JASRI
To : 1-1-1 Kouto,Sayo-cho, Sayo-Gun Hyogo
      679-5198 JAPAN
TEL : +81-(0)791-58-0961

< Notes (applicable to both domestic and overseas deliveries) >

  1. JASRI cannot be held liable for any delivery problems. Users are responsible for all costs associated with delivery.
  2. Items can only be delivered during office hours (weekdays, 9:00-17:00) in care of the SPring-8/SACLA Users Office.
  3. JASRI cannot be held liable for any lost or damaged packages/parcels. Please note that there are no special preservation equipments (e.g., cool storage) in SPring-8/SACLA Users Office.
  4. On the mailing label, please provide the receiver’s cell phone number where the receiver can be reached at all times.
  5. Do not send expensive, bulky or heavy items, or confidential documents to the SPring-8/SACLA Users Office. Such packages/parcels must be sent to and received by the receiver directly.

< Shipping items from/to overseas >

  1. Receiving items from overseas and shipping items overseas may require a customs clearance procedure. It is recommended that you consult the delivery company when you are sending or receiving internationally.
  2. If you plan to ship your items to overseas, you must make all arrangements by yourself including packing, attendance at picking-up and other arrangements with logistic companies. In addition, it is necessary to prepare an Invoice and a Packing List for the import/export.
  3. If you have any questions about the delivery of items, please contact the SACLA Users Office beforehand. Note in advance that your request may not be approved depending on the contents.

< Reference information for sending and receiving items from overseas: general information on the customs clearance procedure, etc. >
Have you completed the procedure associated with customs duty? e.g., ATA Carnet
Have you checked that items do not contravene the Washington Convention?
Are items prohibited from importation included?
Are items on which import restrictions are imposed included?

Application for Equipment Installation: Form 8-1 (project leader)

To bring in experimental equipment and/or peripherals to be used and kept in SPring-8 for a period spanning more than one research term for the conduct of your proposed research, prior approval by the RIKEN and the JASRI is required. Please download a From 8-1 from the Required Documents page, provide all required information, read and agree to the “Terms and Conditions for the Equipment Brought in to SPring-8” and submit it to the Users Officeat least 10 days before the equipment is brought into SPring-8. If you wish to install the equipment for more than two research terms (one year), you need to re-apply. When your application is rejected, it will be treated as Form 8.

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The Text of Safety in Chemical Experiments.

This text provide, in order to ensure the safety of research conducted at SPring-8/SACLA, health and safety knowledge and the rules for the facility users engaged in chemical experiments.
Manual for handling chemicals (second edition)

List of Samples, Reagents, etc.: Form 9 (project leader)

This “List of Samples, Reagents, etc.” is used to manage experimental samples during the period of their use. Please log in to My Page, and submit this form online at least 10 days before the samples are brought into SPring-8. Please provide the name (define abbreviations and symbols), state/figure, qty & unit (SI), hazards, purpose of all the samples (incl. solvents and gases used for cleansing or storage), prevention of hazards and risk level. Please see the following link for details of Risk Assessments: https://user.spring8.or.jp/?p=15247&lang=en. Please check the box for “No Accompanying Samples or Reagents” if no samples are to be brought into SPring-8. If any question arises regarding the safety of samples listed in the form, the SPring-8 Safety Office will contact and ask the project leader to provide necessary information. Please note that users who bring hazardous materials into SPring-8 must report to the Beamline Scientist upon arrival at SPring-8 and receive safety instructions, especially on the use of the chemical cabinet.

Important: The link to this form is not displayed until after the “Application Form for SPring-8 Facilities” (Form 10) has been submitted.

Application Form for SPring-8 Facilities: Form 10 (project leader)

Please log in to My Page and submit an “Application Form for SPring-8 Facilities” online at least 10 days prior to your arrival to make visit arrangements for the project leader and team members. On this form, please provide the expected receive/return dates of user card and dosimeter and the expected Guest House check-in/check-out dates. When the reservation is already made for another experiment or there is no need for reservation, check the box for “NO NEED FOR GUEST HOUSE RESERVATION.” For team members who are not coming to SPring-8, check the box for “Off the list.”

Note: When two or more experiments are scheduled during the same period, submit this form for each experiment.

Important: The links to “List of Samples, Reagents, etc.” (Form 9) and “List of Carry-In Items” (Form 8) are not displayed until after “Application Form for SPring-8 Facilities” (Form 10) has been submitted. In case of any change in the online forms after submission, please notify the Users Office via email.

Beamtime Report: Form 12 (project leader)

Please report to JASRI the amount of beamtime actually used and the quantity of liquid He/He gas provided by JASRI for each visit with this form. Based on this report, the resulting user fee is determined. Please write your requests and suggestions for improvement, and advice to other users as well. As the general rule, these requests and feedbacks will be posted on the Beamtime Report (Request / Answer) Search.

Experiment Summary Report: Form 26 (project leader)

Project leaders must prepare an experiment summary report summarizing the analytical results obtained from a series of experiments performed at SPring-8. Please log in to My Page and submit it online within 60 days after completion of experiment. Please provide the report title, first author, co-authors, body including purpose of the experiment and summary of the results (attach images), type of publication, journal title, and expected date of publication. If it is not clear when you publish your results, check the box for “Not Planned” and provide the reason and/or the tentative plan. Otherwise, the report may not be submitted.

For instructions on how to fill out the online experiment summary report, click here.

Please note that for your research to be considered non-proprietary, you are required to publish your results obtained through the use of SPring-8 in refereed journals (or equivalent) with proper acknowledgement and register the published works with the SPring-8 Publications Database within three years from the end of the research term.

Two weeks after the deadline for all experiment summary report submissions (60 days after the end of each research term + two weeks), submitted experiment summary reports will be incorporated into the experiment summary report database with search capabilities and made available on the UI site.


Procedure for Biological Experiments

The Text of Safety in Biological Experiments.

This text provide, in order to ensure the safety of research conducted at SPring-8/SACLA, health and safety knowledge and the rules for the facility users engaged in biological experiments.
Manual for biological experiments (second edition)

Animal Experiments

If you wish to bring live animals (mammals, birds and/or reptiles) into SPring-8 for your experiments, prior approval is required. Please contact any of the following supervisors in advance:

Animal Experiment Supervisor: Naoto YAGI

Animal Experiment Deputy Supervisor: Keiji UMETANI

Experimental Animal Facility Manager: Hiroyuki IWAMOTO

For details about procedures required for animal experiments or necessary steps to bring live animals into SPring-8, please click here.

Animal Experiment Application Form: Form 17-5 (chief animal experiment researcher)

The chief animal experiment researcher (he or she does not have to be the same person as the project leader) must provide information about animals used for the experiment, experiment method and disposal method on an “Animal Experiment Application Form” and submit it to the Users Office within two weeks after the notification of proposal approval. When more than one experiment is conducted under the same proposal, a new set of application is not required for each experiment.

Application for Registration as an Animal Experiment Researcher and Letter of Declaration: Form 17-6 (animal experiment researcher)

A user participating in the animal experiment needs to have completed registration as an animal experiment researcher, which requires education and training, medical check-up, and relevant documentation. Please make sure to submit an “Application for Registration as an Animal Experiment Researcher” well in advance.

Animal Experiment Report: Form 17-7 (chief animal experiment researcher)

Immediately after the experiment, the chief animal experiment researcher is required to provide the progress of experiment and when and how many times the experiment was conducted on an “Animal Experiment Report” and submit it to the Users Office.

Experiments Using Microorganisms

Biological Experiment Plan: Form 19-1 (project leader)

Prior approval is required for experiments using microorganisms: namely, bacteria, viruses, fungi, parasites, infectious nucleic acid, plasmids, etc., or materials that are contaminated with such microorganisms. If you wish to use microorganisms for your experiment, please send a “Biological Experiment Plan” to the Users Office by post within two weeks after the proposal is approved. For more details about experiments using microorganisms, click here.

Genetic Modification Experiment

The following procedures are necessary before conducting genetic modification experiments that are stipulated in the Law Concerning the Conservation and Sustainable Use of Biological Diversity through Regulations on the Use of Living Modified Organisms (Act 97, 2003). The delivery of genetically modified organisms is also included.

Experiments that can be conducted at Japan Synchrotron Radiation Research Institute (hereinafter referred to as “JASRI”)
The ranges of experiments that can be conducted at JASRI are as follows.              Available
Type 1 Use etc.
Type 2 Use etc. Genetic modification experiment Experiment using microorganisms P1 P2 P3
Large-scale culture experiment LSC LS1 LS2
Animal experiment P1A P2A P3A Special breeding section
Plant experiment P1P P2P P3P Specially screened greenhouse
Cell fusion experiment

 Application for the Approval of a Genetic Modification Experiment

 Procedure Required from Before the Start of the Experiment to the Completion of
the Experiment

 Registration of a Genetic Modification Experiment Worker

1. Application for the Approval of a Genetic Modification Experiment (For the Person in Charge of the Experiment)

It is necessary to get approval before conducting a genetic modification experiment at JASRI. The following procedures should be followed by the person in charge of the experiment 1)

1)
 The person in charge of the experiment must be a person who has at least one year experience of conducting genetic modification experiments, who will come to JASRI and actually participate in the experiment. As a general rule, students are not acceptable.

Procedure flow

〈 Documents to be submitted 〉

Submit Application for Approval of Genetic Recombination Experiment【Form 20-1】 .* If the document arrives after the deadline, you might not carry out your experiment.

* When planning an experiment, make sure that the experiment complies with the Law Concerning the Conservation and Sustainable Use of Biological Diversity through Regulations on the Use of Living Modified Organisms (Act 97, 2003) as well as the applicable laws and regulations.

〈 Review of safety 〉

Safety will be reviewed by the safety committee based on the submitted documents, taking the methods of handling as well as the aspect of the facility into account.
The person in charge of the experiment (a representative is acceptable) may be asked to attend the committee meeting to be interviewed regarding the content of the experiment.

〈 Notification of approval 〉

The decision of approval or non-approval will usually be sent in writing within 1 month of review by the genetic modification experiment safety committee. Approved proposal is valid for 3 years.

2. Registration of a Genetic Modification Experiment Worker (For the Person in Charge of the Experiment)

Those who will participate in a genetic modification experiment must be registered as genetic modification experiment workers. Register as soon as possible, since registration requires many items such as training, a health check, and confirmation of documents.

◆ Procedures for registration

Users (Radiation Workers) must submit Application for Genetic Recombination Experiment Worker and Letter of Pledge【Form 20-5-3】 to the SPring-8/SACLA Users Office.

*Since the applicant will be registered as a genetic modification experiment worker only after the completion of the training and confirmation of the submission of required documents, it is recommended to commence the process of registration early.

◆ Renewal procedure

Since the registration of a genetic modification experiment worker for a user expires at the end of the fiscal year, renew the registration at the end of the fiscal year if the genetic modification experiment will continue into the following year. The renewal procedure is the same as the procedure for the initial registration.

◆ Procedure for experiment worker termination

If someone wants to cancel the genetic modification experiment worker registration in the middle of the fiscal year, submit Notification of Genetically Modified Experiment Worker Termination【Form 20-6-3】 to the SPring-8/SACLA Users Office.

◆ Changes in the content of registration

When the organization (department etc.) of the experiment worker changes, terminate the registration and start a new registration process.

3. Procedures Required from Before the Start of the Experiment to the Completion of the Experiment (For the Person in Charge of the Experiment)

Before the start of the experiment

《Notification of the experiment worker and training for each experiment》

The person in charge of the experiment must appoint experiment workers* who will conduct the experiment, and have them participate in training before starting the experiment. When the training is completed, submit Form for notification/notification of change and report of training of a genetic modification experiment worker【Form 20-7】 to the SPring-8/SACLA Users Office at least 10 days before the start of the experiment.

* The person must have been registered as a genetic modification experiment worker.

《Carrying in and out of genetically modified organisms》

Carrying in

It is necessary to submit Genetically Modified Organisms Carry In/Out Notification Form【Form 20-2】 and receive confirmation from the Safety Office before delivering genetically modified organisms to JASRI.

Attach the “Information based on the Law Concerning the Conservation and Sustainable Use of Biological Diversity through Regulations on the Use of Living Modified Organisms*” . 
Submit the document at least 10 days before transfer to the SPring-8/SACLA Users Office. If the document was not submitted 10 days before the delivery, it may not be possible to carry such samples as genetically modified organisms into JASRI.

Carrying out

It is necessary to submit Genetically Modified Organisms Carry In/Out Notification Form【Form 20-2】 and receive confirmation from the Safety Office before carrying out genetically modified organisms from JASRI.

Attach the “Information based on the Law Concerning the Conservation and Sustainable Use of Biological Diversity through Regulations on the Use of Living Modified Organisms*” . Submit the document to Spring-8/SACLA Users Office at least 10 days before carry in/out.

* Make sure to obtain information from the organization from which the genetically modified organisms are delivered. Although the format is not specified, a document without adequate information will not be accepted. Refer to the “Information based on the Law Concerning the Conservation and Sustainable Use of Biological Diversity through Regulations on the Use of Living Modified Organisms” for details.

While approving of the proposal

《Progress report》

Annual submission of Genetic Modification Experiment (Progress / Completion) Report【Form 20-3】 is required during the course of the experiment. Confirm the timing of the submission with SPring-8/SACLA Users Office.

At the completion of the experiment

《Notification of completion》

When completing the experiment, submit Genetic Modification Experiment (Progress / Completion) Report【Form 20-3】 to the SPring-8/SACLA Users Office. If there is another plan for a new experiment and the storage of genetically modified organisms is necessary for future use, submit Notification of Storage of Genetically Modified Organisms【Form 20-4】 as well. When using the stored genetically modified organisms, a new application for the experiment is required.

Other procedures

《Addition of experimental materials (donor nucleic acid, vector, host, etc.)》

When adding experimental material concerning the experiment requiring containment measures, submit Application for Approval of Genetic Recombination Experiment【Form 20-1】 at the time of semiannual application for a user proposal.

《Changes in the place where the experiment will be conducted and genetically modified organisms will be stored》

Regarding the changes in the experiment requiring containment measures, submit Application for Approval of Genetic Recombination Experiment【Form 20-1】 at the time of semiannual application for user proposals.

《Addition, elimination, and changes of experiment workers*》

Submit Form for notification/notification of change and report of training of a genetic modification experiment worker【Form 20-7】 as soon as the change is confirmed.

* The person must have been registered as a genetic modification experiment worker

《Changing the person in charge of the experiment》

When changing the person in charge of the experiment, the experiment must be temporarily terminated. Submission of a new application as a new experiment is required.

(This rule is not applicable in case the person in charge of experiment is not able to perform the duty due to unavoidable circumstances such as travel, disease, or accident, and a previously appointed substitute will perform the duty.)

《Sign for the experiment》

The signs that are stipulated in the laws must be placed at the laboratory, near the entrance of the laboratory, and the storage space of genetically modified organisms. Contact the Safety Office if the signs are needed.

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Experiments Using Human Material

Human materials refer to tissues, organs, cells, blood (whole blood and blood component) and other body fluids from living and dead bodies (excl. specimens and research materials that are commercially available).

To use such human materials at SPring-8, prior approval is required. Please send the following forms to the Users Office by the designated date. If you think your samples may be infectious, please also send a “Biological Experiment Plan” (Form 19-1). For details about experiments using human materials, click here.

Agreement Concerning Research Using Human Materials: Form 23-1 (project leader)

Please certify that the project leader’s organization has approved the use of human materials for research at SPring-8 with an “Agreement Concerning Research Using Human Materials.”

Application Form for the Handling of Human Materials: Form 23-2 (project leader)

Please certify that the human materials have been obtained from the organization in charge of the management of human materials through appropriate procedures and the research use of the human materials has been approved by the organization by submitting an “Application Form for the Handling of Human Materials.” Please also appoint the manager responsible for handling human materials at SPring-8. Please note that the submission of this form is required of each organization in charge of the management of human materials.

Experiments Using Radioactive Substances

If you wish to conduct experiments using sealed radioactive substances with an activity not exceeding the maximum allowed by law, or international controlled materials, prior approval is required. A project leader is required to submit the following documents to the JASRI Safety Office by the designated date.

Usage of radioactive substances Required documents Submit to
Samples containing radioactive substances (including soil) [Form 34] Application for Approval of Experiments Using Radioactive Samples JASRI Safety Office
Samples containing international controlled materials (natural uranium, thorium, etc.) [Form 34] Application for Approval of Experiments Using Radioactive Samples JASRI Safety Office
[Form 22] Plan for Using International Controlled Materials JASRI Safety Office
Detector calibration using sealed radiation sources [Form 21] Application for Bringing in Sealed Radiation Sources JASRI Safety Office
Other Please consult the JASRI Safety Office

Application for Approval of Experiments Using Radioactive Samples: Form 34 (Project leader)

  • JASRI’s Committee on Radiation Safety in User Experiments will review the radiation safety issues of your experiments regardless of forms or quantities of the radioactive samples to be used. Please submit this Form 34 by email to the JASRI Safety Office by the designated date.
  • If the committee determines that your safety measures including sealing methods are inadequate, the committee would ask you to improve your experimental method or devices. Your understanding and cooperation will be greatly appreciated.

Application for Bringing in Sealed Radiation Sources: Form 21 (project leader)

  • Only Authorized sealed radiation sources are acceptable.
  • Please submit this Form 21 by email to the JASRI Safety Office by the designated date.
  • We may contact you to secure the safe handling of your radiation sources.

Plan for Using International Controlled Materials: Form 22

Users can submit the application form either by post or via e-mail. However, to promote the digitalization of application procedures, we recommend users to submit the application form concerning the use of internationally controlled materials electronically. For details about electronic signatures, refer to the Adobe website. You can create a signature in about five minutes using Acrobat Reader. We appreciate your cooperation.

  • We accept only the international controlled materials transferred from the domestic institutions authorized on the basis of the relevant law.
  • Unsealed international controlled materials are not acceptable. The sealing methods of your samples will be investigated by JASRI’s Committee on Radiation Safety in User Experiments as mentioned above.
  • In addition to the Application for Approval of Experiments Using Radioactive Samples, submit the Plan for Using Internationally Controlled Materials in writing or electronic form to the JASRI Safety Office by the due date.
  • To confirm that the experimental plan meets the authorization conditions imposed on SPring-8, submit the Plan for Using Internationally Controlled Materials in writing or electronic form to the JASRI Safety Office at least 20 days before the start of experiments.

In SPring-8, the samples containing uranium and thorium can be used in a radiation experiment under the following authorization conditions.

Authorization Conditions

1. Purpose of use

Research of electron state, magnetic condition, and crystalline structure of uranium compounds and thorium compounds using the interaction between light and electrons.

2. The method of operation

Sample analysis by XAFS, EXAFS, XAS, XMCD, X-ray diffraction, Compton scattering, and Mossbauer effect etc.

3. Authorized place of use and materials:
Place of use Materials
Classification Source country Authorized
amount (g)
Storage Ring Facility,
Experiment Hall
(MBA code: KMWA)*1
Natural
uranium
The United States 50
France, EURATOM 40
Others*2 10
Depleted
uranium
The United States 40
France, EURATOM 40
Others*2 10
Thorium Others*2 10
Experimental Facility
for Users, X-ray lab
(108/109)
(MBA code: KMWB)
Depleted
uranium
The United States 50
France, EURATOM 40

*1:Including the side house of the Experiment Hall. Excluding the Medium-length Beamline Facility, the RI Laboratory, and the 1 km-long Beamline Facility.
*2:Others than the following source countries and their combinations.
Source countries: The United States, Australia, France/EURATOM, England/EURATOM, Canada, China, EURATOM, IAEA, and Japan.

4. Other conditions

Regarding the handling of samples containing uranium and thorium, it is assumed that the samples can be considered to be sealed. Since the appropriateness of the sealing method is judged on a case-by-case basis, consult the Safety Office beforehand.
SPring-8 has acquired permission to use internationally controlled materials.
Therefore, the samples can only be accepted from institutions that have permission for use that is specified in Article 52 of the Act on the Regulations of Nuclear Source Materials, Nuclear Fuel Material and Reactors (Act No. 66 of June 10, 1957). Thank you for your understanding.
All the samples containing uranium and thorium must be returned to the original institution.

Basic flow from receiving internationally controlled materials to carrying them out is shown in the flowchart in Figure 1.

Figure 1: Flowchart from receiving internationally controlled materials to carrying them out

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High-Power Laser Systems

Procedures Required for the Use of Laser Systems

If you wish to use high-power laser systems in the experiments described in your research proposal at SPring-8, please follow the procedures below.

(1) For temporary use of brought-in high-power laser systems in your experiments

  • The project leader is required to submit a High-Power Laser Use Authorization Application (Form 24-1) to the Users Office by post at least two weeks before the laser systems are brought to the site.
  • All users who may enter the experimental hutch of the brought-in laser systems (the laser controlled area) must participate in the safety training program on the handling of laser systems given by the laser supervisor (the project leader).
  • The project leader is required to submit a High-Power Laser Use Authorization Application (Form 24-1) for each experiment, even within the same fiscal year.

[Required Safety Measures]
The Laser Supervisor shall make sure that the following safety measures are in place when submitting a Form 24-1.

(Class 3R)
1. A laser controlled area must be established and a warning sign must be posted
around the area.
2. The performance of the Laser to be used and the operating and safety instructions
must be posted at the entrance of where the Laser is installed.
3. Laser protective eyewear must be worn.
4. Locate the laser beam path well above or below the eye level of any sitting or
standing observers. A solid stray beam shield must be securely mounted to prevent
accidental exposure to the laser beam.
5. There must be a master key-switch on the laser control panel.
6. There must be a warning light to indicate that the laser is in operation or ready
for operation.

(Class 3B, Class 4)
In addition to the safety measures for Class 3R lasers,
1. There must be a “Panic Button” (switch or equivalent device) to quickly deactivate
the laser.
2. Lasers must be equipped with a beam shutter that covers the aperture.
3. Doors to the laser controlled area must be provided with safety interlocks.
4. Beam path must be terminated with a non-reflecting, fire-resistant backstop.
5. Please contact the Safety Office after the installation for the test of the interlock.

(2) To use the laser systems installed at SPring-8

  • All users who may enter the laser controlled area must participate in the online safety training program for the laser systems installed at SPring-8 (only at the time of first use in each fiscal year).
  • Users can participate in the online safety training program for the installed laser systems by clicking “Laser Safety Training” of the side menu on the SPring-8 My Page. After watching the safety training video, please click the “Training Completed” button.
    My Page > Application/Reporting > Before Arrival > Laser Safety Training
  • The project leader must confirm, on the website Application for SPring-8/SACLA Facilities, that the coresearchers who may enter the laser controlled area to carry out experiments of his/her research proposal have participated in the safety training program before the experiments.
    My Page > Application/Reporting > Before Arrival > Application for SPring-8/SACLA Facilities
  • If the status of the participation of the coresearchers in the safety training program is not shown on the website Application for SPring-8/SACLA Facilities, the research proposal will not be registered as a proposal that requires the use of the installed laser systems. The project leader should notify the JASRI Safety Office (safety@spring8.or.jp) of the request to use the installed laser systems together with the proposal number.

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High Pressure Gas Containers

High-Pressure Gas Container Carrying-in Prior Application: Form 25 (project leader)

If you wish to bring high-pressure gas containers into the Storage Ring Building (incl. Storage Ring Annex West and RI Laboratory), please fill out and send a “High-Pressure Gas Container Carrying-in Prior Application” to the JASRI safety office by e-mail, fax, or post at least 30 days before the start of the cycle to complete administrative procedures.

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Contact/Submission

Registration of Radiation Worker

◇For the technical questions or question about E-learning
Radiation Control Office, RIKEN
e-mail: radiationsafety@spring8.or.jp

◇For submission
SPring-8/SACLA Users Office, JASRI
Address : 1-1-1 Kouto, Sayo-cho, Sayo-gun, Hyogo 679-5198 JAPAN
e-mail: uoffice@spring8.or.jp

Application Form for SPring-8 Facilities / List of Samples, Reagents, etc. / List of Carry-In Items

◇For submission, inquiries, or change notice, etc.
SPring-8/SACLA Users Office, JASRI
Address : 1-1-1 Kouto, Sayo-cho, Sayo-gun, Hyogo 679-5198 JAPAN
e-mail: uoffice@spring8.or.jp

Safety

◇For animal experiments
・Animal Experiment Supervisor:Naoto YAGI (e-mail: yagi@spring8.or.jp)
・Animal Experiment Deputy Supervisor:Keiji UMETANI(e-mail: umetani@spring8.or.jp)
・Experimental Animal Facility Manager:Hiroyuki IWAMOTO (e-mail: iwamoto@spring8.or.jp)


◇For submission or inquires
 (animal experiments / Genetic Recombination Experiments / Experiments Using Human Material / Experiments Using Radioactive Substances)
JASRI Safety Office
Address : 1-1-1 Kouto, Sayo-cho, Sayo-gun, Hyogo 679-5198 JAPAN 
e-mail: safety@spring8.or.jp

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