Proposal System and Fees

Fees

Fees for public beamline use and user fees are summarized in the table below.

Research
Type
Type of Proposal
Beamtime Fee* Program Fee* User Fees*
Proprietary General Proposal
480,000 yen/shift, 60,000yen/hour
none
Fixed Fee:

10,560 yen/shift, 1,320 yen/hour

—–

Variable Fee:

calculated based on the amount actually used

—–

the following proposals are exempt from paying the user fees: Budding Researchers Support Proposal, Partner User Proposal, Non-proprietary proposal applied from project leaders from foreign organizations.

Time-Designated Proposal / SPring-8 Measurement Service
720,000 yen/shift, 90,000yen/hour (regular fee + 50% premium)
Non-
Proprietary
General Proposal
Users are exempt from paying the fee.
none
Long-term Proposal
Budding Researchers Support Proposal
Urgent Proposal
Non-Proprietary Grant-Aided Proposal
131,000 yen/shift, 16,375 yen/hour
Priority Research New Industrial Proposal
[from 2014A to 2017B]

none
Cross-SR Facility Use Proposal for Industrial Application
[from 2018A]

Social Interest Proposal
[from 2015A]

Partner UserProposal
[from 2014A]
Epoch-Making Initiatives Proposal [from 2015B]

* Tax included.

For details about the User Fees, please click here.

Non-Proprietary/Proprietary Use

There are two forms of research available at SPring-8: non-proprietary and proprietary research.

Non-Proprietary Research:

Non-proprietary research refers to research where the research results are disclosed and disseminated. Users are exempt from paying the beamtime fee if their research is non-proprietary.

For your research to be considered non-proprietary:

[Until 2011A]
Users must submit online an “Experiment Report” (Form 14) within 60 days after each experiment. You are strongly encouraged to publish results obtained through the use of SPring-8 and enter the information of publications into the SPring-8 Publications Database as soon as they are published.

[From 2011B]
Uses are required to publish the research results obtained through the use of SPring-8 in refereed journals with proper acknowledgement and register the published works with the SPring-8 Publications Database within three years from the end of the research term.

Proprietary Research:

Users have no obligation to publish their results. Instead, users are required to pay the fees for the beamtime used. Submitted proposals are subject to a simplified review process conducted by a limited number of reviewers, who have accepted an obligation of confidentiality: they are under an obligation not to disclose to any third party any information acquired as reviewers. Proprietary research is recommended for users dealing with confidential information and/or experimental samples.

From 2011B, users may request to switch the research type from non-proprietary to proprietary within 60 days after the completion of the experiment or the end of the fiscal year (the end of March), whichever comes first, if their proposals have been submitted, reviewed and approved as general proposals.

Beamtime Fees

Beamtime fees are calculated on a full-cost recovery basis (utility, maintenance and staff costs). As shown in the table, “Fees for Public Beamline Use and User Fees,” the proprietary beamline fees for public beamlines are as follows:

[Non-Proprietary Research]
– All proposals: Users are exempt from paying the fee.

[Proprietary Research]
– General Proposal: 480,000 yen/shift, 60,000 yen/hour
– Time-Designated Proposal: 720,000 yen/shift, 90,000 yen/hour (regular fee + 50% premium)

Before conducting proprietary research, a “Proprietary Use Agreement” must be signed and submitted to the Users Office in advance (the agreement form is available for download). If your home institution needs an additional agreement for the payment, please consult with the Users Office.

For further details, contact the Users Office.

The proprietary beamtime fee for contract beamline is 312,000 yen/shift, 39,000 yen/hour; but the fees for contract beamline use and user fees may vary depending on the beamline. If you wish to use a contract beamline for proprietary research, please contact the Contract Beamline Office.

SPring-8 Measurement Service Fee

The staff of JASRI will perform measurements on behalf of users, and users can choose whether to come to SPring-8 and be present during the measurements or to simply send their samples to SPring-8. Measurement service proposals are considered a form of proprietary proposals and are subject to proprietary beamtime fee and user fee applicable to “Proprietary Time-Designated Proposals.” As of November 2014, the following six types of service are available: XAFS Measurement Service, Powder X-ray Diffraction Measurement Service, Hard X-ray Photoemission Spectroscopy (HAXPES) Measurement Service, Thin Film Analysis (GIXD/XRR) Measurement Service, Protein Crystallography Data Collection Service and Small Angle Scattering (SAXS) Measurement Service.

Program Fee for Non-Proprietary Grant-Aided Proposal

The Non-Proprietary Grant-Aided Program is intended for non-proprietary research projects that have been reviewed and approved for a large research grant, and is available on the payment of a program fee. Under the program, non-proprietary grant-aided proposals are exempt from scientific review; and only the safety and technical feasibility of the experiment, necessity of SPring-8 as a research tool, and ethics (e.g. exclusively for peaceful purposes) are reviewed.

– Program Fee: 131,000 yen/shift, 16,375 yen/hour

How to Calculate Beamtime Fees, Program Fee for Non-Proprietary Grant-Aided Proposal, and UserFees (Fixed Fee).

The amount of beamtime actually used is determined by the Users Office based on the Beamtime Report (Form 12) submitted after the experiment.

In case of reduced beamtime, the fees will be reduced if the reduction was due to beam dump or other reasons attributable to the facility and so recognized by the JASRI. In such cases, the beamtime will be calculated according to the following steps.

1. Add up the storage ring down time and the hours when beam was not available at each experimental hutch based on the shift summary provided by the central control room.

2. Down time etc. will be calculated/converted as follows:

[Beamtime fees (proprietary research incl. measurement service)]
Round the number to the nearest whole number (calculated by the hour).

[Program fee (non-proprietary grant-aided proposal)]
Round the number to the nearest whole number (calculated by the hour).

[User Fees (Fixed Fee)]
Round the number to the nearest whole number (calculated by the hour).

Note: The beamtime loss due to causes attributable to a user (e.g. mishandling of equipment, etc.) cannot be considered for the fee reduction.

Billing and Payment

1. Billing
The JASRI determines the settlement amount as explained above and prepares an invoice. The invoice is sent to the payer registered by the project leader.

2. Payment
The payment must be made to the designated bank account within 60 days of the invoice date. Please note that the payer is responsible for any bank charges incurred in transferring the fees; that the invoice number must be included in the payment information; and that the bank transfer receipt should be kept as proof of payment since the JASRI does not issue a receipt of payment as a general rule.

If you have any question, please contact the Users Office.

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