After Experiment

Publications

Users shall publish their results in the form of a refereed journal article (incl. refereed proceedings and dissertation), a SPring-8/SACLA Research Report refereed by JASRI, or a technical journal article approved by JASRI, register the published works with the Publications Database within three years from the end of the half-year research term. In the publications, users shall clearly state that the results were obtained through the use of the SPring-8 specifying the relevant experiment title and number.

Publications – Refereed Journals/How to Register Published Works
– SPring-8/SACLA Research Report
– Technical Journal

Since July 2015, the JASRI changed the deadline for registration of research results. Currently, the end of September or March is the three-years deadline for research term A or B.

Research Term Publication Deadline
(Previous)
Publication Deadline
(Current)
2013A July 17, 2016 September 30, 2016
2013B December 20, 2016 March 31, 2017
2014A July 23, 2017 September 30, 2017
2014B February 16, 2018 March 31, 2018
2015A September 30, 2018
2015B March 31, 2019
2016A September 30, 2019
2016B March 31, 2020
2017A September 30, 2020

You may request a deadline extension if you have a valid reason (e.g. Your manuscript has been accepted, but not yet published.).

***Handling of results of research proposals conducted over multiple terms***

The following are the research proposals that are assumed to be conducted using public beamlines over multiple terms. Although a proposal number is assigned to the proposal experiment conducted in each term because of the user system, the proposal numbers assigned to the experiments of the same proposal are grouped and collectively treated.

Research proposals that are assumed to be conducted over multiple terms

  • Long-term Proposal
  • Power user/ Partner User (PU) Proposal
  • Epoch-Making Initiatives Proposal
  • Proposal in the field of Life Science/Protein Crystal Analysis for which the beamtime is consequently allocated to two terms (so-called PX-BL proposal)
  • General Proposal and Budding Researchers Support Proposal for which the beamtime is allocated to two terms (one-year proposal)

[Example: For a Long-term Proposal conducted during six consecutive terms 2012A–2014B, the experiment in 2012A is treated as the representative experiment and the subsequent experiments are grouped as the relevant experiments. The project leader of the proposal is required to publish his/her research results within three years after the end of 2014B (publication deadline: 31 March 2018). The registered results of the representative experiment are regarded as those of all the experiments in the group.]

Group of relevant experiments
Representative experiment 2012A0033
Relevant experiment 1 2012B0033
Relevant experiment 2 2013A0033
Relevant experiment 3 2013B0033
Relevant experiment 4 2014A0033
Relevant experiment 5 2014B0033

*The project leader should submit an Experiment Summary Report that contains a summary of the results obtained during each term for each proposal number.

Refereed Journals/How to Register Published Works

1. Publish Your Work!
From 2011B, for research to be considered non-proprietary, users (project leaders) have to publish their research results obtained through the use of SPring-8 in refereed journals or equivalent (incl. refereed proceedings and dissertations) and register the published works with the Publications Database within three years after the end of the research term.

When a single experiment did not yield publishable results, you may bring together in one publication the results of subsequent relevant experiments (proposals) carried out before the three-year deadline. If this is the case, please be sure to provide all relevant proposal numbers when you register the published work with the Publications Database.

[Acknowledgements]
Publish your research results with due acknowledgement of SPring-8 (even if the work is mainly based on the results obtained elsewhere). Please always make sure that you indicate the use of SPring-8, the beamline used, and the proposal number in the acknowledgements section.

If you have conducted experiments on more than one proposal to obtain the final results, please provide all the proposal numbers relevant to the main proposal.

The synchrotron radiation experiments were performed at the BL#### of SPring-8 with the approval of the Japan Synchrotron Radiation Research Institute (JASRI) (Proposal No. 2010A####, 2009B####, and 2009A####).
The synchrotron radiation experiments were performed at SPring-8 with the approval of the Japan Synchrotron Radiation Research Institute (JASRI) as ***”Name of Proposal type”*** (Proposal No. 2009A####/BL No. ####).

*Indicate the organization from which you received support.
JASRI: Japan Synchrotron Radiation Research Institute
JAEA: Japan Atomic Energy Agency
NIMS: National Institute for Materials Science

2. How to Register Published Works
After publishing results, please register the results online with the Publications Database (Click here for the instructions on how to register). To enter the information of publications into the database, you need to have completed user registration. If you have not registered as a user, please complete user registration at the UI site first.

Registered publications will be used to disseminate and demonstrate to the public the SPring-8 research results. Please note that the number of refereed publications registered, linked to the beamline and the proposal number, is one of the proposal review criteria; so please remember to provide the proposal number when registering with the Database. To find out which publication is linked to which proposal, go to My Page (login required) > Proposal/Use Plan Submission > Submitted.

[Contact]
Publications Office, User Administration Division
Japan Synchrotron Radiation Research Institute (JASRI)
1-1-1 Kouto, Sayo-cho, Sayo-gun
Hyogo 679-5198 JAPAN
email: publications@spring8.or.jp
Tel: +81-(0)791-58-2797
Fax: +81-(0)791-58-2798

SPring-8/SACLA Research Report

Manuscripts for SPring-8/SACLA Research Report are required to be submitted, to be published within the three-years deadline from the end of the half-year research term. The submitted manuscripts will be reviewed by the JASRI’s SPring-8/SACLA Research Results Review Committee in terms of quantity, quality and integrity of the information provided and rated on a three-point scale: A (Good; and accepted), B (Fair; and minor revision is required), and C (Poor; and major revision is required). Only reports with a rating of “A” will be approved by the Committee, made available online and thus considered as published results.
Reports with a rating of “B” or “C” must be revised and resubmitted.

It is possible to submit your subscription on the following website.

SPring-8/SACLA Research Report
Please prepare your report for SPring-8/SACLA Research Report in accordance with the instructions below. (Although one report is required per proposal, you can also compile the results of multiple proposals into one report. In this case, all titles of the proposals should be given at the top of your manuscript.)

Reports on the results of challenging proposals that failed can also be published in SPring-8/SACLA Research Report. This increases the opportunities for providing researchers with useful findings and encourages more researchers to attempt challenging research using SPring-8 and SACLA.

Format File Format MS Word (format sample MSWORD:F1-2T)
Language English or Japanese
Length Two to four pages incl. text, fitures, tables, and references.
Required Information 1. Proposal No., BL No.
2. Title of Experiment
3. Authors incl. Coauthors and Affiliation
4. Keywords
5. Summary of Results (background and purpose, experimental summary, results and discussion, challenges)Notes:- If the experiment has ended in failure or the expected results have not been obtained, explain in detail about the experiment.
– The paper should be clear and comprehensible to readers who are not experts in the field; include the significance and perspectives of research in the field.
– Nonstandard abbreviations should be defined when first used. (e.g. PEEM: Photoelectron Emission Microscopy)
– Figures and tables should be in jpg (jpeg), png, gif or bmp format with a resolution of 300 dpi.
– All figures and tables should be numbered and cited consecutively in the text as Fig. 1, Fig. 2, Table 1, Table 2, etc.
– All references should be numbered in square brackets in the text and listed in the References section in the order they appear in the text.
– The submitted reports will be reviewed by the JASRI’s SPring-8/SACLA Research Results Review Committee and rated on a three-point scale: A (Good; and accepted), B (Fair; and minor changes are needed), and C (Poor; and extensive changes are needed). Only reports with a rating of “A” will be approved by the Committee, made available online and thus considered as published results. Reports with a rating of “B” or “C” must be revised and resubmitted.
Submission Deadline (Need to publish your research result wIthin three years from the end of the research term.)
Submission Method It is possible to submit your subscription on the following website.

SPring-8/SACLA Research Report

Send to: SPring-8 Users Office
Japan Synchrotron Radiation Research Institute (JASRI)
1-1-1 Kouto, Sayo-cho, Sayo-gun
Hyogo 679-5198 JAPAN
email: sp8jasri@spring8.or.jp
Note Copyright of articles appearing in the SPring-8/SACLA Research Report is retained by the Japan Synchrotron Radiation Research Institute (JASRI). If you want to reproduce any figure, table, or extract from the text, please obtain prior permission from the JASRI.

Technical Journal

You may register an article of a technical journal refereed at your home institution to be considered to have published your results (Click here for the instructions on how to register).

Please note that the journal needs to have been reviewed by the JASRI’s SPring-8/SACLA Research Results Review Committee in terms of quantity, quality and integrity of the information provided and included in the Publications Database journal list. To register a technical journal that has not been reviewed by the Committee, please first submit an “Application for Review of a Technical Journal” (Form 29) to the SPring-8/SACLA Users Office (sp8r3p@spring8.or.jp).

Deadline Extension for Dissemination of Results

In the event that you cannot publish your research results within the three-year deadline from the end of the research term under special circumstances, you may request a deadline extension by submitting an “Extension Request Form” (Web form). Please provide an objective reason(s) for requesting the extension between 12 months and three months prior to expiration of the deadline. An extension will be granted upon approval of the SPring-8/SACLA Research Results Review Committee.

Generally, an extension will be granted when the following circumstances are given as reasons for application:
1. Manuscript has been accepted, but not yet published.
2. Failure to obtain expected results (but extension will help produce publishable results).
3. Long-term research project (but publication is expected during the extension period).
4. Other special circumstances: serious illness/injury, pregnancy/childbirth, fire, natural disaster, etc.

Please note that your request will be subject to review when the scientific and technological significance needs to be reviewed (e.g. manuscripts before acceptance, challenging research which takes substantial time to publish, etc). Please also note that such reasons as obtaining a patent or commercialization of intellectual property are not acceptable. If an extension is not granted, you are required to submit a SPring-8/SACLA Research Report by the due date.

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