For Prospective Users

For Prospective Users

1. Research Term

SPring-8 operates for 2 half-year research terms (A term and B term) each year. A term, the first half of a fiscal year, typically spans from April to August (incl. summer maintenance period); and B term, the second half, is usually from September to March (incl. winter maintenance period).

Example for FY2011 A Term 2011 from April 1 to August 31, 2011
B Term 2011 from September 1, 2011 to March 31, 2012

At the beamlines intended for industrial applications (BL14B2, BL19B2, and BL46XU), however, each A and B terms are further divided into two periods: the first half of A term, the second half of A term, the first half of B term, and the second half of B term.

2. Types of Research

There are two types of research available at SPring-8: non-proprietary and proprietary research.

Non-Proprietary Research:
Users are exempt from paying the beamtime fee if their research is non-proprietary. For research to be considered non-proprietary, users are required to publish their results with proper acknowledgement and register the published works with the SPring-8 Publications Database within three years from the end of the research term.

Proprietary research:
Users have no obligation to publish their research results. In return, proprietary users are required to pay the fee for the beamtime used (See 6.1 Beamtime Fee). Submitted proposals are reviewed only from the viewpoint of feasibility and safety.

3. Types of Proposals

We offer a variety of types of proposals each with distinctive characteristics to suit your research needs as shown in the table below. For further details, please click here.

Type of Proposal Descriptions (Proposal Deadline/Proprietary Research)
General Proposal For general research using synchrotron radiation. One-year proposals are accepted for research term B. (twice a year/available)
Long-Term
Proposal
For research projects that are expected to produce outstanding results through the long-term use of SPring-8. Submitted proposals need to go through a two-stage review process of application screening and interview. Once approved, proposals are valid for two years. (As of 2016A. Three years are effective for the proposals that are already approved until 2015B) (once a year/not available)
Urgent Proposal Designed for users with an urgent and critical need to carry out non-proprietary experiments of great public significance. (none/not available)
Time-Designated
Proposal
Intended for users wishing to conduct proprietary research in a particular time period. Applications are reviewed on a rolling basis. (none/proprietary only)
Measurement
Service
The staff of JASRI will perform measurements on behalf of users, and users can choose whether to come to SPring-8 and be present during the measurements or to simply send their samples to SPring-8. (none/proprietary only)
Budding Researchers
Support Proposal
Intended for doctoral students (at the time of experiment) with an exploratory and original research proposal or research theme. (twice a year/not available)
Non-Proprietary
Grant-Aided Proposal
For research proposals that have been reviewed and approved for a large research grant available in Japan. (twice a year/not available)
New Industrial Area Proposal For research in new area of industry. (fourth a year/not available)
Social Interest Proposal For research that attract public interest and meet social requirements. (twice a year / not available)
Partner User Proposal Proposals that the Partner User assigned by review committee carry out relating to public BL facility development/upgrade. (once a year/not available)
Epoch-Making Initiative Proposal For research projects carried out by research groups to create and develop unexplored fields. (once a year/not available)

For details about each proposals, please click here.

4. Project Leader Eligibility

[All types of proposals except for budding researchers support proposal]
Eligible individuals are those who can complete radiation worker registration before using synchrotron radiation at SPring-8 and be responsible for experiments carried out at SPring-8 as a leader. Please note that students are not eligible.
However, General proposals for Industrial Application and New Industrial Area Proposals must include at least one person out of a project leader and project team members who is an employee of a private company or related institution.

[Budding researchers support proposal]
If you are a doctoral student (at the time of experiment) and wish to apply for beamtime (submit a proposal as a project leader), the budding researchers support proposal is your only choice (as a project team member, you can participate in any research projects). You may be a master’s or doctoral student at the time of proposal submission; but you must maintain your student status at the time of experiment. Otherwise, your proposal will be switched to a general proposal.
*Only doctoral students at the time of experiment are eligible for Budding Researchers Support Proposals from 2017A.

5. Beamlines Available to Users

All 26 public beamlines, 9 beamlines of the RIKEN beamlines are available to users. Use the following links for the list of beamlines available to users by type of proposal:

Table 2.1 Beamlines Available to Users by Type of Proposal (A Term)
Table 2.2 Beamlines Available to Users by Type of Proposal (B Term)

To check the specs of the beamlines, click here.

6. Fees (Tax Included)

Fees for public beamline use and user fees are summarized in the the table 3 below.

Table 3. Fees for Public Beamline Use and User Fees

Type of Research Type of Proposal Beamtime
Fee*
Program
Fee*
User Fees*
Proprietary General Proposal 480,000 yen per shift(8 hours), 60,000 yen per hour none Fixed Fee:
10,560 yen per shift(8 hours), 1,320 yen per hour
—–
Variable Fee:
calculated based
on the amount
actually used
Note:
Project leaders affiliated with organizations outside Japan are exempt from paying the fees.
Time-Designated Proposal/Measurement Service 720,000 yen per shift(8 hours), 90,000 yen per hour
(regular fee
+ 50%
premium)
Non-Proprietary General Proposal Users are exempt from paying the fee.

none
Long-Term Proposal
Budding Researchers Support Proposal
Urgent Proposal
Non-Proprietary Grant-Aided Proposal 131,000 yen per shift(8 hours), 16,375 yen per hour
Priority Research Proposals New Industrial Area Proposal none
Social Interest Proposal
Partner User Proposal
Epoch-Making Initiatives Proposal

*Tax included.

6.1 Beamtime Fee
[Non-proprietary Research]

– Users are exempt from paying the fee.

Note: From 2011B, users are required to publish their research in a refereed journal or equivalent (refereed proceedings, dissertation, etc.) and register the publications with the SPring-8 Publications Database within three years from the end of the research term for their research to be considered non-proprietary. For details, please click here.

[Proprietary Research]

– Regular Use: 480,000 yen per shift (8 hours), 60,000 yen per hour
– Time-Designated Use: 720,000 yen per shift (8 hours), 90,000 yen per hour (regular fee + 50% premium)

6.2 Program Fee for Non-Proprietary Grant-Aided Proposal

– Program Fee: 131,000 yen per shift (8 hours), 16,375 yen per hour

Intended for non-proprietary research projects that have been reviewed and approved for a large research grant, non-proprietary grant-aided proposals are exempt from scientific review, and only the safety and technical feasibility of the experiment, the necessity to use SPring-8, and ethics (e.g. exclusively for peaceful purposes) are reviewed and are available on the payment of program fee.

6.3 User Fees

Public beamline users are required to pay the fees to cover the costs of consumables actually used (user fees) at beam line experimental hatches. User fees are composed of a fixed fee charged for wear and tear on the facility and a variable fee charged for liquid He, He gas, and the stockroom reagents, parts, and stationery.

– Fixed Fee: 10,560 yen per shift (8 hours), 1,320 yen per hour

– Variable Fee: calculated based on the amount actually used

Important: For certain types of proposals, the Government will support users by covering the user fees. Please refer to the call for proposals for your eligibility in receiving the support.

Click here for more details about the user fees.

7. Application Procedures

7.1 User Registration (Not Required of Repeat Users)
To submit an application online, you need to have obtained a user account (user card ID number and password) by registering yourself. Please make sure that not only project leaders/applicants but also all project team members are registered as SPring-8 users. If you are not registered as a SPring-8 user, click here to register.

Note: Registration information is also used for contact. If your registration details change, please update your account from My Page (“My Details” link in the top right hand corner timely).

7.2 Application for Beamtime/Proposal Submission
Applicants (project leaders) are required to submit proposals online from the User Information website (UI site) through My Page.

UI site: http://user.spring8.or.jp/en/

Log in to My Page with your user card ID number and password. Please note that only the project leaders can submit proposals: if a project team member needs to submit a proposal in place of the project leader, he or she must log in to the project leader’s account. In this case, the project leader is responsible for managing his or her account information.

For instructions on how to fill out an application form, click here.

It is possible that the web browser crashes while working on an application, so you are strongly encouraged to draft your application offline first using a MS Word template downloadable from here.

For step-by-step instructions on how to submit proposals, please click here.

8. Proposal Submission Deadlines

JASRI generally launches the call for proposals twice a year with the following deadlines. For specific dates, please refer to the call for proposals announced in May (for B term) and November (for A term of the following year).

• General, New Industrial Area, Social Interest, and Budding Researchers Support Proposals:

– A Term: early December (early April for the second half of A term additionally at industrial application BLs)
– B Term: late June (late October for the second half of B term additionally at industrial application BLs)

• Long-Term Proposals:
About two weeks before the deadlines for general and other proposals (for A term).

• Non-Proprietary Grant-Aided Proposals:
About two weeks before the deadlines for general and other proposals (for both A and B terms).

• Urgent and Time-Designated Proposals, and Measurement Service:
We accept applications on a rolling basis (no specific submission deadline). Please allow at least three weeks for processing (from the date of application until you can carry out your experiment). For details please click here.

9. Important Notes

9.1 Radiation Worker Registration
The Japanese Law (Ordinance on Prevention of Ionizing Radiation Hazards) requires all SPring-8 users to be registered as SPring-8 radiation workers. To complete your registration, please access the Safety Center website and complete necessary application form, and send it by post at least two weeks before your visit. For details, click here.

9.2 Safety Precaution
For your safety, do not work alone. Please include your project team member in the online proposal application and make sure to work in a group of two or more.

9.3 Reduction/Cancellation of Beamtime
Please be advised that your scheduled beamtime may be reduced or cancelled in emergencies such as equipment failure and natural disaster. In such cases, users cannot claim compensation for the lost beamtime.

10. Consultation/Contact

If you have never conducted experiments using synchrotron radiation and if you have any questions, please contact the Industrial Application Division or the SPring-8 Users Office.

[Industrial Application Division]
The coordinators are available for consultations on a variety of experiments using synchrotron radiation. As for research areas outside their expertise, they will introduce other in-house or external experts.

General Contact:
email: support@spring8.or.jp

[SPring-8 Users Office, User Administration Division]
Japan Synchrotron Radiation Research Institute
1-1-1 Kouto, Sayo-cho, Sayo-gun, Hyogo 679-5198 JAPAN
Phone: +81-791-58-0961     Fax: +81-791-58-0965
email: sp8jasri@spring8.or.jp

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