NEWS

Fifth Call for 2020A Proposals for Engineering Science Research Beamlines (BL14B2, BL19B2 and BL46XU)


As previously mentioned on our website, there will be no proposal call for 2020B term due to COVID-19, but JASRI launches additional call for unallocated beamtime of Engineering Science Research Beamline (BL14B2, BL19B2 and BL46XU) in the second half of fiscal 2020 (after October 2020) dividing into two periods (the 4th and 5th period of 2020A). This announcement is about proposals for 5th period of 2020A as bellow.

Japan Synchrotron Radiation Research Institute (JASRI) announces the call for proposals for the beamtime of the fourth period of 2020A at Engineering Science Research Beamline (BL14B2 , BL19B2 and BL46XU), which are intended for industrial applications. For the fifth period of 2020A (from mid-Junuary to mid-February 2021), General Proposals (industrial applications only), Budding Researchers Support Proposals (industrial applications only), Proprietary General Proposals, and Non-Proprietary Grant-Aided Proposals are accepted. As for General Proposals (industrial applications only) and Budding Researchers Support Proposals (industrial application only), proposals for complementary use with SACLA (X-ray Free Electron Laser facility), J-PARC MLF (neutron facility) or HPCI including the K computer are included. Please follow the guidelines and instructions below when applying.

 [IMPORTANT]

  1. In order to minimize the effects of beamtime cancellations due to COVID-19, a waitlist will be made from the list of research proposals which were rejected for this call. When beamtime cancellations arise, a proposal from the waitlist will be selected. The project leader of the selected proposal will be contacted no later than 30 days before the scheduled start of the experiment.
  2. If your proposed experiment is judged to be feasible at beamlines other than those selected at the time of submission, your proposal may be also reviewed at these beamlines. In that case, we will contact you by email to ask whether you agree or not.
  3. Please note that financial support of user fees for non-proprietary beamtime users from foreign organizations has not been available from 2019B term. Similarly, domestic travel, lodging expenses and user fees support has not been available for Budding Researchers Support Proposal from foreign organizations. These expenses and fees have to be borne by the users themselves.
  4. Please note that Notification of Review Results will be opened in early-December. If you are planning to bring in a high-pressure gas cylinder for your experiment, please submit High-Pressure Gas Container Carrying-in Prior Application before December 20.

[Contents]

1. Beamlines and the Number of Shifts Available to Users
2. Outline of Proposals Invited
2.1 General Proposal (Industrial Applications Only)
2.2 Budding Researchers Support Proposal (Industrial Applications Only)
2.3 Proprietary General Proposal
2.4 Non-Proprietary Grant-Aided Proposal
3. Proposal Submission (Click here for a MS Word template.)
3.1 Online Proposal Application
3.2 Document Submission
4. Deadlines
4.1 Submission Deadline for Online Proposals
4.2 Submission Deadline for Documents
5. Notification of Receipt of Proposal
6. Notification of Review Results
7. Publication of Research Results
8. Experiment Summary Report
9. Report/Industrial Application Proposal Report
10. Fees
10.1 Beamtime Fee
10.2 Program fee
10.3 User Fees
11. Others
11.1 Intellectual Property Rights
11.2 Bioethics and Safety
11.3 Protection of Human Rights and Interests
11.4 Switch from Non-Proprietary to Proprietary Research
12. Advance Notice of Call for Proposals 2021A First Period
13. Consultation
14. Contact/Submissions


1. Beamlines and the Number of Shifts Available to Users

Research Period / 5th period of 2020A from mid-Junuary to mid-February 2021

Beamline No. Experimental Methods & Equipment Available Shifts
BL14B2 XAFS, X-ray imaging device Approx. 60 shifts
BL19B2 Powder diffraction, Multi-axis diffractometer, Small angle (Ultra-small angle) X-ray scattering Approx. 57 shifts
BL46XU Hard X-ray photoelectron spectroscopy, Multi-axis diffractometer, X-ray imaging device Approx. 60 shifts

Please click on the links to see specifications and the status of experimental stations. If you have questions about the experimental stations, please contact the beamline scientist of the desired beamline(s) before applying for beamtime. To see what kinds of experiments have been performed at SPring-8, please refer to the SPring-8 Solution Database.

IMPORTANT : Beamtime schedule for successful proposals will be coordinated, so please pay attention to contact from JASRI staff.

2. Outline of Proposals Invited

2.1 General Proposal (Industrial Applications only)
This program is aimed at non-proprietary General Proposals for Industrial Application research, which are accepted only at the Engineering Science Research Beamlines (BL14B2, BL19B2 and BL46XU).

[Complementary Use with SACLA, J-PARC MLF or HPCI including the K computer]
(a) If you have already carried out experiment at SACLA, J-PARC MLF or HPCI including the K computer applications, or (b) If you plan to apply for SACLA, J-PARC MLF or HPCI including the K computer at the same time as SPring-8, please make sure to clearly indicate your complementary use in your application following the instructions given in “3. Application Method (Important Notes about Information Required on the Application)” of “Call for 2020A SPring-8 Research Proposals in Complementary Use with SACLA, J-PARC MLF or HPCI including the K computer”, so your proposal will be reviewed accordingly.

2.1.1 Requirements
Your application must include at least one person out of a project leader and project team members who is an employee of a private company or related institution. Related institutions by our definition are (1) public testing laboratories, and (2) incorporated foundations/associations whose main business are contract services of experiments/researches for private companies.
Note 1: We categorize national/private universities, independent administrative institutions, special public corporations, and public corporations as neither (1) nor (2).
Note 2: JASRI falls into neither (1) nor (2).
If you are not sure that your research group will meet this requirement, please contact the Industrial Application Division (see 13. Consultation).

2.1.2 Proposal Review
The scientific and technological significance, the necessity of SPring-8 as a research tool, technical feasibility, safety and ethics are comprehensively reviewed. If the research area of your proposal is Industrial Applications, the review of the scientific and technological significance will be focused on the potential and significance of the expected results in terms of technologies for industrial base, the social significance of the proposal, and the contribution to social economy. To promote the use of SPring-8 by new users* and industries**, applicants’ experience using SPring-8 and affiliation is also taken into account.

*Applicants who have never used SPring-8.
**Project leader needs to be affiliated with a private sector organization.

2.2 Budding Researchers Support Proposal (Industrial Applications only)
The Budding Researchers Support Program intends to encourage budding researchers who will shape the future of synchrotron radiation research. Under the program, we will provide support for graduate students with an exploratory and original research proposal or research theme.

2.2.1 Eligibility
You must be either
a) Ph.D. students or
b) Master’s students, who will be PhD. students at the time of experiment at the SPring-8.
Applicants are required to show initiative, work independently, and be self-reliant when conducting research. All applicants must obtain permission to apply from their Ph.D. advisors, who can be responsible for the experiment at SPring-8.

2.2.2 Important Notes
Users must maintain their student status at the time of experiment. Otherwise, users are required to carry out their approved Budding Researchers Support Proposals as General Proposals and are no longer eligible for reimbursement of domestic travel and lodging expenses. If you have graduated from school/taken a job and will no longer be a student at the time of experiment, you must report to the Users Office (see 14. Contact/Submissions). Failing to do so may result in you having to refund the amount paid to you.

If you are unsure of your eligibility, please contact the SPring-8 Users Office at sp8jasri@spring8.or.jp.

2.3 Proprietary General Proposal
Users have no obligation to publish their research results. In return, proprietary users are required to pay the fee for the beamtime used (480,000 yen/shift).

2.3.1 Required Document
Applicants are required to submit a “Proprietary Use Agreement for Public Beamline” after online proposal application. Please download an Agreement (PDF form), obtain signature of the personnel in charge of the payment, and send it to the Users Office by post by Thursday, November 12, 2020.

2.3.2 Proposal Review
Submitted proposals are subject to a simplified review process (reviewed only from the viewpoint of technical feasibility, safety and ethics).

2.4 Non-Proprietary Grant-Aided Proposal
The Non-Proprietary Grant-Aided Program is intended for research proposals that require the use of SPring-8 and have already been reviewed and approved for a research grant. Proposals with a research grant designed to train young researchers are also invited. Applicants are required to pay the program fee of 131,000 yen/shift (incl. tax). The payment must be made to the designated bank account after the experiment is completed.

2.4.1 Eligibility
Applicants need to have:
a. obtained a research grant (see the applicable grant programs below) through an open and transparent review process, or
b. received an allotment from a person who has obtained a research grant or equivalent.
Note: the size of the grant should not matter.

Applicable grant programs* are as follows:
• competitive research grant programs administered by the Japanese Government Ministries (Grants-In-Aid for Scientific Research funded by MEXT, Science and Technology Promotion Adjustment Funds of MEXT, etc.)
• competitive research grant programs administered by the Japanese Independent Administrative Agencies such as Japan Science and Technology Agency (JST), New Energy and Industrial Technology Development Organization (NEDO), Pharmaceuticals and Medical Devices Agency (PMDA), etc.

*In principle, programs on the Comprehensive List of Competitive Funds posted by the Council for Science and Technology Policy, Cabinet Office, are considered the applicable grant programs. Click here to see the list (PDF).

2.4.2 Important Notes
– Proposals with college/university grants, private grants, and grants from abroad are not accepted.
– If the program’s research purpose is irrelevant to your research purpose specified in your application for SPring-8 beamtime, your proposal will be disqualified.
– Before making an application, please contact the Beamline Scientist and estimate the number of required shifts.
– Make sure to provide in the online application form the information about the competitive research grants: name of the competitive grants program, name of the organization inviting applications for the program, name and outline of the project for the program, name of the project leader, project period, amount of the grants, etc.
– In the case of a long-term grant program requiring beamtime in more than one research term, an application needs to be made every half-year research term.

2.4.3 Required Documents
SPring-8 Program Fee Payment Agreement/Supplementary Information
Please download an agreement/check sheet (PDF form) from the UI site, provide all the required information and send it to the Users Office by post (see 14. Contact/Submissions) by Thursday, November 12.
Research purpose and research plan
Please make a copy of the relevant pages from your grant application and send it to the Users Office by post or courier by Thursday, November 12. You can also convert the file to PDF and send it via email.

2.4.4 Proposal Review
Under the program, the proposals will be granted an exemption from scientific review process; only the necessity of SPring-8 as a research tool, technical feasibility, safety and ethics are comprehensively reviewed. The beamtime for this program is limited to 20% of user beamtime allocated to each beamline. The maximum beamtime allocated to each proposal is half the limit above. In the event that the total beamtime shifts required by all the approved proposals exceed the beamtime available to this program, approved proposals are prioritized in order of the size of the grant amount. Please note, however, that this criterion does not apply when there is little likelihood that reasonable results will be delivered in contrast with the amount of allocated beamtime; the Proposal Review Committee determines which proposals are given priority.

3. Proposal Submission

3.1 Online Proposal Application
Applicants/project leaders are required to submit proposals online through the web-based proposal submission system. First, login to the system with your user card ID number and password. If you have not obtained your user card ID number, please complete user registration first. Before starting the application process, project leaders must make sure that all project team members have completed user registration.

– General Proposals (Industrial Applications only) (Download a MS Word format template.)
User Information Website (UI site) > Log in to My Page > Proposal/Use Plan Submission > New > Non-Proprietary Research —> General Proposal for Industrial Application

– Budding Researchers Support Proposals (Industrial Applications only) (Download a MS Word format template.)
User Information Website (UI site) > Log in to My Page > Proposal/Use Plan Submission > New > Non-Proprietary Research —> Budding Researchers Support Proposal for Industrial Application

– Proprietary General Proposals (Download a MS Word format template.)
User Information Website (UI site) > Log in to My Page > Proposal/Use Plan Submission > New > Proprietary Research —> General Proposal

– Non-Proprietary Grant-Aided Proposals (Download a MS Word format template.)
User Information Website (UI site) > Log in to My Page > Proposal/Use Plan Submission > New > Non-Proprietary Research —> Non-Proprietary Grant-Aided Proposal

Important Notes
a. Use of Multiple Beamlines
Applicants wishing to use more than one beamline must submit a separate application for each beamline. Submitting multiple applications is not treated adversely if it is deemed appropriate to use more than one beamline. In such a case, applicants may use the same wording in the abstract page of the applications.

b. Project Leader
A project leader is the person who will assume overall responsibility throughout the experiment at SPring-8. The project leader and the person who is responsible for the research may not be the same person. Likewise, the project leader need not be the first author for SPring-8-related publications.

c. Publications
List the project leader’s publications (e.g. papers, patent applications, conference presentations, newspaper articles, etc.) with abstracts associated with the proposed research in chronological order with the most recent first. List as many as space permits. If there are none, please write “none.”

d. High Pressure Gas Cylinder
If you wish to bring in a high-pressure gas cylinder, please make sure to provide all required information in the online application:
[Known Safety Hazards & Measures to Be Taken]
“Does your proposed research involve any of the following?” > Check the box for “High pressure gas cylinder.” Then, fill out the “Details of samples” table properly. Please be advised that if you attempt to bring in a high-pressure gas cylinder without providing the required information in the application, there may be restrictions on the cylinder to be brought into the site during the administrative procedures required by the High Pressure Gas Safety Act.

For step-by-step instructions on how to submit proposals, click here.

3.2 Document Submission
In addition to the online application, document submission is required of Budding Researchers Support Proposals, Proprietary General Proposals and Non-Proprietary Grant-Aided Proposals. For details, please refer to each proposal’s instructions.

4. Deadlines

4.1 Submission Deadline for Online Proposals

– Non-Proprietary Grant-Aided Proposals
– General Proposals (Industrial Applications only)
– Budding Researchers Support Proposals (Industrial Applications only)
– Proprietary General Proposals

Thursday, November 5, 2020, 10:00 am (Japan time)

To avoid last-minute technical problems and possible network congestion caused by heavy online traffic, you are strongly encouraged to complete and submit your application well in advance of the deadline. If you have trouble completing/submitting your application online, please contact the SPring-8 Users Office (see 14. Contact/Submissions) before the deadline.

4.2 Submission Deadline for Documents

– General Proposals (Industrial Applications only)
No accompanying documents are necessary.

– Budding Researchers Support Proposals (Industrial Applications only)
Upon successful online proposal submission, you will receive a confirmation email attached with a copy of the Agreement (Rules for Users) in PDF format. Please make sure to print out the Agreement, have it signed by the project leader and his/her Ph.D. advisor, and send it to the Users Office by post no later than Thursday, November 12, 2020.

– Proprietary General Proposals
Proprietary Use Agreement for Public Beamline: Thursday, November 12, 2020.

– Non-Proprietary Grant-Aided Proposal
SPring-8 Program Fee Payment Agreement/Supplementary Information, and research purpose and research plan: Thursday, November 12, 2020.

5. Notification of Receipt of Proposal

Upon successful submission, you will receive a confirmation email with a copy of Agreement (Rules for Users) in PDF format attached to it. If you do not receive confirmation within a reasonable time, please login to the proposal system and check if your proposal has been submitted.

6. Notification of Review Results

Review results will be available in “My Page” of UI site at late-November 2020.

7. Publication of Research Results (All Non-Proprietary Proposals)

You are mandated to (1) publish your research outcomes from the use of SPring-8 in a refereed journal or equivalent, e.g., refereed proceedings, and dissertations, and then (2) register the publications with the Publications Database within three years after the end of the research term. In case the proposed research does not result in a refereed journal, you have two options to publish your research results in (a) a SPring-8/SACLA Research Report (SRR) or (b) a technical journal. Your SRR manuscript will be peer-reviewed by JASRI’s SPring-8/SACLA Research Results Review Committee in terms of quantity, quality and integrity of the information provided. Please note that the technical journal needs to have been accredited by the committee beforehand.

UI site > Log in to My Page > Application/Reporting > After Experiment > Publications Entry

For details, click here.

8. Experiment Summary Report (All Non-Proprietary Proposals)

Users are required to submit an Experiment Summary Report online within 60 days after their experiment. Submitted reports are made publicly available online two weeks after the report submission deadline for the last experiment of the term (60 days after the end of each half-year research term + two weeks).
For details, please click here.

9. Industrial Application Proposal Report (IAPR) (Non-Proprietary General Proposal for Industrial Applications)

In order to efficiently promote industrial researches at SPring-8, we will ask for your contribution to the IAPRs summarizing the outcomes from your individual General Proposal for Industrial Application. We will accept an e-copy of the report preferably in MS-Word format by email or post. For details, please click here.

After an editorial review, not peer-reviews, by coordinators in charge, every report will be made available online and in print later than six months after the end of the research term. You will have a good chance to present your research outcomes at SPring-8 Industrial Application Symposium to be scheduled after the IAPRs have been accumulated to a certain number. Besides, we may ask for your permission to appropriately utilize your research outcomes for our PR purposes.

[Relation between Industrial Application Proposal Report (IAPR) and SPring-8/SACLA Research Report (SRR)]
An IAPR does not fall into any type of “publications” defined in “7. Publication of Research Results.” Examples of “publications” are a scientific paper in refereed journals, refereed proceedings, the SRRs, and technical journals. If you wish to submit your research outcomes in the SRRs, you need to notify the Users Office of your will when you submit an IAPR. In this case, the publication of your IAPR will be on hold. Then, please submit it to the SRR and have the report peer-reviewed. The SRR will be reprinted in an issue of the IAPRs instead of your original IAPR. We do not treat your IAPR in this way without (a) your notification to the Users Office upon the submission or (b) your submission for the SRR by the date of issue of the IAPRs.
Please note that you are required to submit at least one article for one proposal, even in cases where you wish to publish your research outcomes in the SRRs.

10. Fees

10.1 Beamtime Fee (Proprietary General Proposals only)
480,000 yen/shift (incl. tax)
For the other four types of proposals, users are exempt from paying the beamtime fee.

10.2 Program Fee (Non-Proprietary Grant-Aided Proposals only)
131,000 yen/shift (incl. tax)

10.3 User Fees
Users are required to pay the fees to cover the costs of beamline maintenance/operation and consumables actually used (user fees). User fees are composed of a fixed fee charged for wear and tear on the facility and a variable fee charged for liquid He etc.

Fixed Fee: 10,720 yen/shift (8 hours) incl. tax
Variable Fee: calculated based on the amount actually used

Important: As for Budding Researchers Support Proposals by students who belong to domestic universities, JASRI will cover the user fees and the domestic travel expenses including the SPring-8 Guest House lodging expenses for two people (the project leader and a student/project team member) within the limits of the budget. Please note that the variable fee is not always covered when it exceeds the limits of the budget.

Click here for more details.

11. Others

11.1 Intellectual Property Rights
Any intellectual property rights arising from the use of SPring-8 belong to those who conducted the research. If JASRI staff are included in the project team members, please contact the Industrial Application Division (see 13. Consultation).

11.2 Bioethics and Safety
To ensure bioethics and safety, some types of experiments require the approval, document submission, and confirmation of the director of an applicant’s organization. If you wish to conduct such experiments, please make sure to follow the established procedures. In the event that users fail to follow the procedures or to conform to the guidelines of Japan, their proposals will be removed from consideration or the approval for beamtime will be cancelled.

11.3 Protection of Human Rights and Interests
If a proposed research involves R&D or research activities requiring the agreement/cooperation from the other parties or social consensus, please make sure to implement appropriate procedures before proposal submission regarding the protection of human rights and interests.

11.4 Switch from Non-Proprietary to Proprietary Research
You may request to switch the research type of your approved General Proposal* from non-proprietary to proprietary by shift unit within 60 days of the completion of the experiment or the end of the fiscal year (the end of March), whichever comes first. For details, click here.
*As for other types of proposals, the switch is not allowed.

12. Advance Notice of Call for Proposals 2021A First Period

The deadline for proposals to be carried out during the first period of 2021A is scheduled at early-December 2020. (The deadline for Non-Proprietary Grant-Aided Proposal is scheduled for late-November 2020).

13. Consultation

The coordinators of Industrial Application Division are available for consultation. If you have questions about the feasibility of your experiment, research methods, research planning, etc., please send your questions directly to support@spring8.or.jp.

14. Contact (for questions about online proposal submission)/Submissions

SPring-8 Users Office/JASRI
1-1-1 Kouto, Sayo-cho, Sayo-gun, Hyogo 679-5198 Japan
Tel: +81-(0)791-58-0961
E-mail: sp8jasri@spring8.or.jp

Print Print