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<2018B> List of Procedures for SPring-8 Proposals

*Please see here for the proposal application procedure.

1.Project leaders

Procedures Before Arrival
Mandatory Deadline Submit
About Radiation Worker Registration Application Form
(Form 5-1)*

Experiments cannot be conducted until after this form has been submitted. Apply in Person.
10 days before the first visit in each fiscal year. by post
(web)
Application Form for SPring-8 Facilities (Form 10)
Before submitting this form, all your team members need to have submitted Form 5-1.
10 days before each visit. My Page (online)
List of Samples, Reagents, etc. (Form 9)
Finalize the list of samples and reagents registered at the time of proposal application.
Same as Form 10. My Page (online)
Billing Information before each visit. My Page (online)
Where Appropriate Deadline Submit
User Registration
Update registration details.
On an as-needed basis. My Page (online)
Project Team Members
When there is a change in the list of project team members, please update and correct the information.
Before Form 10 is submitted My Page (online)
List of Carry-In Items (Form 8) Same as Form 10. My Page (online)
Other: Information for Visa Application, Animal Experiment Application Form , High-Pressure Gas Container Carrying-in Prior Application, Vehicle Pass Request, etc.
Procedures After Experiment
Mandatory Deadline Submit
Beamtime Report (Form12) Before leaving SPring-8. My Page (online)
Mandatory for non-proprietary use Deadline Submit
SPring-8 Experiment Summary Report (Form 26)
Non-proprietary use
Briefly summarize the experiment.
2018B reports will be made available on the UI site on
April 28, 2019.
Within 60 days of the experiment.
*Proposals for PX-BL:
April 14, 2019
My Page (online)
Dissemination of Research Results
Results must be disseminated in one of the following three ways and registered with the SPring-8 Publications DB.
1. Refereed journal papers or equivalent with Proposal No. indicated in the Acknowledgements section.
2. SPring-8 Research Report (Form 27)
3. Technical journal
Please see Publications.
Where Appropriate Deadline Submit
General Proposal (for industrial application): Industrial Application Proposal Report
Cross-SR Facility Use Proposal for Industrial Application Report (From 2018A)

General Proposal for Industrial Application
Cross-SR Facility Use Proposals for Industrial Application

*Industrial Application Proposal Report for 2018B term will be published in August 2019

for proposals conducted at BL14B2, BL19B2, or BL46XU.
1st Call :
17 January 2019
2nd Call :
25 March 2019

for proposals conducted at other than listed above.
22 April 2019

by post
or
mail
Other: Animal Experiment Report, etc.

*If your affiliation has changed, submit a “Registration Termination Form” (Form 5-2) and a new Form 5-1 without delay.

2.Project Team Members

Procedures Before Arrival
Mandatory Deadline Submit
About Radiation Worker Registration Application Form
(Form 5-1)*

Experiments cannot be conducted until after this form has been submitted. Applications must be made in person.
10 days before the first visit in each fiscal year. by post
(web)
Where Appropriate Deadline Submit
User Registration
Update registration details.
On an as-needed basis My Page (online)

*If your affiliation has changed, submit a “Registration Termination Form” (Form 5-2) and a new Form 5-1 without delay.

3.Detail of Procedures

ALL
User Fee System (partly changed from 2018B)
How to Use SPring-8 Beam Abort Notification System
Internet Access at SPring-8/SACLA
Guidelines of the Experiment Network for Users
Registration of Radiation Worker
reference:Q&A for Radiation Worker Registration
List of Safety Training / Texts of Safety
non-proprietary use Publications
Proprietary Use Fees for beamline use
If applicable
Experiments carrying High-pressure gas container High-pressure gas container prior carrying-in application (For Users)(Form 25)
Experiments Using Laser Products Procedures Required for the Use of Laser Systems
Biological Experiments Procedure for Biological Experiments
Experiments Using Radioactive Materials Procedure for Experiments Using Radioactive Materials
* Cross-SR Facility Use Proposals for Industrial Application
* General Proposal for Industrial Application
Cross-SR Facility Use Proposal for Industrial Application Report (From 2018A)
General Proposal (for industrial application): Industrial Application Proposal Report (From 2012A)

 

4.Submission Method

*Online: 
User Information Website(UI site) > Log in at My Page > Application/Reporting > Before Arrival
*By post: 
Access UI site > fill out PDF form(fillable) > print out > signature > send to:

SPring-8 Users Office
Japan Synchrotron Radiation Research Institute (JASRI)
1-1-1 Kouto, Sayo-cho, Sayo-gun
Hyogo 679-5198 JAPAN
  

5.Important Notes

*Do Not Work Alone!
To avoid any accident, do not work alone. This is important at all times but particularly so if you wish to work during the hours of darkness; please be advised that you will not be permitted to work alone during the night.
*Reduction/Cancellation of Beamtime by JASRI
Please be advised that your scheduled beamtime may be reduced or cancelled in emergencies such as equipment failure, natural disaster, influenza pandemic, etc. Please also note that in the event of a natural disaster or an influenza pandemic, users may not be admitted to SPring-8. When such an event occurs, watch for announcements posted on the User Information website.

6.Useful Information

SPring-8 website
User Information website

7.Contact

SPring-8 Users Office, User Administration Division
Japan Synchrotron Radiation Research Institute (JASRI)
1-1-1 Kouto, Sayo-cho, Sayo-gun, Hyogo 679-5198 JAPAN
*For general inquiries
Email: sp8jasri@spring8.or.jp TEL: 0791-58-0961 FAX: 0791-58-0965
*Questions about visiting SPring-8
Email: uoffice@spring8.or.jp TEL: 0791-58-0902 FAX: 0791-58-0906

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